Address book

Address book

Address book

The address book is a very powerful tool to manage contacts and organizations. It’s easy to share address books with other users.

The address book module supports:

Sharing an address book

Via the more menu you in the tree you can edit an address book. Read more about sharing here.

Import and export

You can import and export a Comma Separated File (.csv) or a vcard (.vcf).

These functions are accessible via the more menu in the toolbar above the grid:

Import and export menu options

Import and export menu options

CSV format

Any format can be imported as long as the required columns are available. After selecting the file a dialog will be opened where you can match the fields:

Import CSV dialog

Import CSV dialog

When the column names match the name of the Group-Office field name or label it will be mapped automatically.

Some fields like e-mail addresses or phone numbers can have multiple values. They must be in a single CSV column but separeted by 3 colons (:::).

For example:

name,email,emailType
John,work@domain.com ::: home@domain.com, work ::: home

Groups

Each address books can have groups. They’re useful for organizing your address book.

Advanced search syntax

Next to Custom filters you can also use an advanced search syntax in the address book search bar.

Advanced query syntax

Advanced query syntax

If you enter a string of text it will search through the name and debtor number fields by default. But you can also search on other fields. For example:

modified: > -1 week

Will show all contacts that have been modified in the past week.

Or:

age: > 30 age: < 40

Will show all contacts with an age between 30 and 40.

Or:

birthday:  < 1 months

Will show all contacts with a birthday coming up within one month.

Or:

org:  intermesh,group-office

Will show all employees of the organizations Intermesh and Group-Office

You can use these fields:

  • name
  • email
  • phone
  • org (Organization name)
  • createdat (date)
  • createdby (User’s display name)
  • modifiedat (date)
  • modifiedby (User’s display name)
  • commentedat (date)
  • age (number)
  • gender (M, F or null)
  • birthday (date)
  • isuser (0 or 1)
  • Custom fields